Wales Council for Voluntary Action

Property Options Analysis

The Challenge

Wales Council for Voluntary Action (WCVA) sought independent advice on options for taking forward a property strategy for its main office in Cardiff.

Having decided there was a requirement to vacate the current freehold office in Cardiff, the preference of WCVA’s Board was to relocate to a leasehold property allowing it to achieve its Vision and Mission.

Whilst initial ideas and preferences had been considered internally, WCVA recognised it required specialist support to develop an appropriate Statement of Need to ‘right-size’ and determine the functionality of new premises for both its core operations and the creation of a hub for the third sector in Wales.

The Solution

EWP worked with the client to gain a holistic understanding of all Workplace Components to ensure they worked positively and constructively with each other to create an optimized environment: ‘The Frictionless Workplace.’

Through engagement with functional leads EWP mapped the status of each Workplace Component and identified anticipated changes and potential improvement opportunities linked to the move to new premises. This generated a schedule of key property requirements needed from the new leasehold office facility aiding the ‘soft’ search and selection process.

To support the key workplace requirements EWP produced a robust ‘life-cycle’ financial model projecting available cost data (current, transition and future) and potential income streams to support the choice on available premises. The model contained variable inputs which could easily be changed to test sensitivities and explore a range of what-if scenarios.

The Results

WCVA acknowledged its office facility could be accommodated within a c.75% smaller footprint than their existing freehold building, through the application of leading workspace and agile working practices.

Provided clarification to the WCVA on the size for a shared third sector hub.

Defined potential financial liability of entering a leasehold arrangement for office accommodation and set out income requirements to fund the hub.

Enabled the WCVA to obtain Board agreement on developing next steps on the journey of office relocation.

“because of this work and the trust you have built with WCVA we are continuing our relationship with you pushing many of your recommendations forward”

Phil Fiander, Deputy Chief Executive, WCVA

Your needs?

If you would like to know more about EWP, if you are currently facing workplace related challenges or contemplating a radical workplace change then please contact us.

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